Tables, Tent, and Chairs Rentals
If you're looking to rent tables, tents or chairs, or add that special element of entertainment to to next event with our Djs or Photo Booths, look no further. We will deliver and setup your tent, table, chairs, and whatever else you might need to make your party a huge success!
Great Lakes Audio Visuals Event Services department is the perfect choice for many events including, corporate events, school events, graduation parties, birthday parties, anniversaries, weddings, big/small business events, fundraisers, etc.
Pick from the packages below and contact us today to get a quote and to book for your next event.
What is a Pole Tent? A Pole Tent or Canopies are lightweight tension structures. They’re ideal for shade or light rain, but are not suited for windy weather conditions. They MUST BE staked into grass. They’re held up by center pole(s) & side poles with ropes which extend 6’ out to stakes around the perimeter. Pole Tents are generally used for larger events & locations that have plenty of space. Our Pole tents DO NOT come with sidewall (sidewall is available for an additional cost).
How much space do I need? Allow a minimum of 5 feet all around the perimeter of the tent for setup. That means if you order a 20′ x 20′ size, the area you want to have should be about 30′ x 30′. We can work with smaller areas but in order to do so, we need to know in advance to be prepared. Remember our Crews need space to work AROUND the tent & they also need to park our delivery vehicle (the closer they can get to the site – the better)! Don’t forget to trim any tree branches hanging down & check if anything else could possibly interfere with the tent (power lines, awnings, opening doors, etc) ! Trim tree branches & move furniture BEFORE we arrive or you will be charged a wait time fee.
*It’s best if you have an unobstructed space 20-feet greater than the width & 20-feet greater than the length. For example if you want to rent a 20×20 Pole Tent you should have an unobstructed space of 40×40. But a minimum of 10′ greater than the width & length is required.
What size tent do I need? This depends on what you’re doing under the tent: The number of people you expect to be under the tent. Is it Banquet Seating (people sitting at tables) or Auditorium Seating (people sitting in rows of chairs like a theater)? If you’re going to have a Dance Floor, DJ/Band, Buffet Table, Gift Table, etc, you may need the next size tent! If you’re not sure call our office & we’ll do our best to help.
Can the tent be set up on concrete? No. Unfortunately all Pole tents MUST BE staked into grass or dirt.
What do you need to do before the tent set up?
1. Some cities require a “Tent Permit”. Call your city hall to inquire about cost, requirements, & what you need to get this done. IT’S THE CUSTOMERS RESPONSIBILITY TO HAVE ALL THE APPROPRIATE PERMITTING! We can supply copies of Tent Fire Retardant Certificates (we prefer at least a 2-week notice). We can arrange Permitting for $100 PLUS whatever the city fee is.
2. If you have underground sprinklers, septic, or other underground utilities YOU MUST flag the heads, mark the lines with string & point this out to our installers. We cannot see what is under the surface of the ground & take no responsibility for any damage to subsurface utilities/lines. We recommend calling 811 DIG not less than 72 hours and not more than 14 days PRIOR to your event
3. Clear the area in which you want the Tent installed. It must be completely free of obstructions PRIOR to our installers arriving. We advised you to mow, sprinkle, remove pet feces, etc the day BEFORE setup (that includes snow plowing when necessary).
4. Turn your sprinkler system off for the ENTIRE time the tent is on property.Restrain animals & pets while our staff & equipment is on property. Please prevent pets from urinating on equipment!
Are the tents weather proof? Under normal weather conditions tents provide a dry haven for outdoor events. Tents are temporary structures and ARE NOT intended to be occupied during lightning or high winds – evacuate to a permanent structure during inclement severe weather.
Rain Water: can collect on the tent fabric & cause ‘ponding’ or ‘water pocketing’ under certain weather conditions, especially if the tent tension loosens. The additional weight from water will cause tent to sag & ponding will continue to get worse. The weight can destroy the tent vinyl &/or cause the poles to bend, break, or sink into the soil. Highly saturated soil will cause stakes to lose their holding power. If you notice pooling water, carefully push up from underneath to push water over edge to empty pool.
Wind & Rain: can cause the tension of the tent to change by loosening ratchets, pulling stakes, &/or causing poles to shift or sink. It’s very important to do routine maintenance checks & maintain proper tension on tent top at all times especially if weather conditions are such that ratchets, straps, or ropes begin to loosen.
Lightning: Immediately evacuate tent until the chance of a lightning strike is no longer present.
Snow: Tents & Canopies are not designed to carry any type of snow load. The weight can destroy the tent vinyl &/or cause the poles to bend, break, or sink into the soil.
How far out should you reserve a tent? Although we have several tents it’s best if you reserve your tent as early as possible to ensure the size you want is available. We require underground public utilities located & marked BEFORE we can stake. This is a free service however 811 DIG requires a 48 business hour notice.
When will GLAV install & remove the tent? We prefer to put tents up 1 to 3 days prior to your event & take them down the next business day. This gives us time to postpone in case of inclement weather on the day originally scheduled for installation and allows you time to do setup & decor!
For example: if your party’s on a Saturday, we usually install the tent Friday (the least expensive cost is if it can be at ANY TIME fitting best in our route). We sometimes set up a day or 2 earlier depending on the situation and how many projects might be scheduled for that week, as well as where they’re located. Pickup is most often scheduled for Monday (we’ll ask you for the event start & end time to determine exactly when the best time for pickup would be). For most events, there is no cut and dried time for installation or takedown because of many different factors. We strive to be flexible and accommodate the needs of our customers balanced with weather, as well as what’s possible for our tent crews to do in a day. The actual timing can vary widely & will depend on what other services we have to coordinate inside such as stages, flooring, electrical, decorating, table settings, audio visual, etc. All these take time so plan accordingly.
Can you decorate the tent? Yes, but please do not use anything that will get next to the tent top and possibly cause a color transfer. Crepe paper, balloons, signs, etc. are a few examples of things that may induce a color transfer, which will require the tent to be specially cleaned or possibly replaced, which will be the responsibility of the renter to cover the costs. If you have any questions please ask prior to doing any decorating. NOTE: Some cities require that all decor be fire-retardant.
Can you BBQ under the tent? NO. Barbecuing will damage the vinyl. Also, the International Fire Code 3104.7 states, NO Open flame or other devices emitting flame, fire or heat or any flammable or combustible liquids, gas, charcoal or other cooking device or any other unapproved devices shall not be permitted inside or located within 20 feet (6096 mm) of the tent or membrane structures while open to the public unless approved by the fire code official.
How does lighting work? We first run extension cords thru the top of the Tent as we install it and run cords down the center or side poles. We can install lights either pointing down or reflecting upwards off the Tent top. It’s helpful & necessary to have the power source available BEFORE we setup so we can test it!
Can someone from GLAV look at our area and tell us the size tent we can put up? Yes. We’re happy to come to your place & survey the area! In fact on Tents 30′ & larger we often require a SITE INSPECTION because we feel it’s important to verify measurements, check for overhead obstacles, etc. There is a minimal charge for this service (which may be credited on Reservations).
What if you only need the tent for a couple hours – is it cheaper than the “event” rate? Our charges are the same for 1 or 3 days. A large part of Tent pricing is the labor involved in loading, delivery, unloading, setup, strike, load, unload, & then to clean it! Additional days/weeks/months are priced at a discount